Relocating office can be a challenging time for any business due to downtime and reduced productivity. However, there are ways to reduce these impacts and to keep your workplace productivity high throughout the entire moving process; here’s how:
1. Involve staff
It might sound obvious but involving your staff as much as possible from the outset of your office move is critical. The aim is to get people onboard and to take ownership of their workstations and the relocation project as a whole, from start to finish. Many employers will discuss the need to relocate office with staff from the very beginning, including the selection of an appropriate new building and its location. Serious consideration needs to be given to transport links and parking access for your new site so that staff, visitors and customers can easily access your business. Hold regular ‘relocation update’ meetings and ensure all relevant information and news is circulated to each and every staff member.
2. Plan, plan, plan
The key to any successful move is planning and organisation. Plan as far ahead as possible and around key periods of activity, deadlines and other significant calendar dates. Appoint a project manager who will oversee the move and be the ‘go to’ person for all staff and the removalist company you hire to physically move your office. Ensure the project has a clearly defined start and finish date, with key milestones to be hit along the way. The project manager should communicate the overall progress of the move with management and staff and be on-hand to provide assistance and troubleshooting when necessary.
3. Call in the experts
For some businesses, relocation can be a mammoth logistical undertaking. For example, can you imagine moving 17,059 shelves which hold 12.5 million documents?! This was what was required to relocate the Queensland Titles Office. With such complexity and manual labour involved, it makes sense to call in office relocation experts. For their move, the Titles Office used Elbowroom in Brisbane.
4. Hire more help
If your relocation budget will allow it, consider hiring some temporary staff or contractors to support your employees to deliver their day-to-day work and business targets. Your staff will feel supported and be more likely to maintain their productivity through the relocation exercise.
5. Plan a party
Moving office usually heralds a new start for a business and can provide new direction and momentum for the company overall. This should be celebrated and used to encourage staff to embrace the change rather than fight it. Plan a moving party that will be held after the relocation has been successful to reward and thank staff for their involvement and to focus everyone on the business’ direction and goals going forward.
Moving is generally not something that most of us enjoy. It’s hard work and for some people change is a good as a holiday and for others, it’s a nightmare. Ease the burden on your business by planning ahead, involving and communicating with staff from the outset and bringing on the necessary resources to make the whole exercise run as smoothly and efficiently as possible. At the end of it, celebrate the experience and what the move represents for your business.